Statement regarding our handling of personal data and your rights as a data subject under the General Data Protection Regulation EU 2016/679 (“GDPR”).
The Association of the Luxembourg Fund Industry (ALFI), the representative body for the Luxembourg investment fund community, was founded in 1988. Today it represents more than 1,400 members. Luxembourg is the largest fund domicile in Europe and its investment fund industry is a worldwide leader in cross-border fund distribution. Luxembourg-domiciled investment structures are distributed in more than 70 countries around the globe. ALFI defines its mission as to “Lead industry efforts to make Luxembourg the most attractive international investment fund centre”. Its main objectives are to help members capitalise on industry trends, shape regulation, foster dedication to professional standards, integrity and quality and promote the Luxembourg investment fund industry.
Responsible and point of contact for the processing of your data is:
ALFI Head Office
P.O. Box 206, L-2012 Luxembourg
12, rue Erasme
Tel: +352 22 30 26 1
The Association of the Luxembourg Fund Industry (hereafter “ALFI”, “the association”, “the organisation”, „we“) processes data that is acquired directly from yourself, for example via the exchange of business cards at events, or within the professional relationship you have with the organisation, i.e. as a business partner, a member, event attendant or an employee. It is possible that public sources (like websites) or other sources (business networks like LinkedIn) are used to obtain (updated) data.
We currently process the following information:
ALFI does not collect any personal information from users accessing its website. The public areas of the website can be accessed anonymously. Only aggregate data, such as the number of hits per page, are collected and used for internal statistical purposes only. They do not allow personal identification.
If you use the contact form on our website, your type of request may be extracted for us to monitor the type and frequency of requests we receive. You have the option to choose your fields of interest and whether or not you would like to receive further information in this regard automatically in the future. You have the right to opt out again at all times via the unsubscribe function.
Most data obtained from data subjects, such as members, employees, event participants, business partners and their employees is acquired directly from the respective people on a voluntary basis.
Certain data, such as identification data and contact details must be provided to enable ALFI to enter into, carry out or end the business relationship with you.
We process your personal data purpose-related and based on the legal grounds listed in Art. 6, Par. 1 GDPR.
Most of our processing activities are based on a legitimate interest of our association or a third party. We follow a process to carefully measure our interest against yours in a detailed legitimate interest assessment. As far as the purpose of the processing allows, your data is processed pseudonymised or anonymised.
Your data will be processed to provide services to you within the framework of our business contract. An example for such services is the processing of event registrations. The purpose of the processing is linked to the contractual agreements between yourself and ALFI, alongside related documentation, where additional information can be found.
We may also process your data:
To the extent you have explicitly consented to the processing of your data such consent constitutes a lawful basis for the data processing in accordance with Art. 6, Par. 1a until you withdraw your consent. You have the right to withdraw your consent at all times.
ALFI does not use profiling or automated decision-making as per Art. 22 and recital 71.
Where ALFI determines the purposes and means of processing jointly with other data controllers within the meaning of Art. 26 GDPR, it enters into joint controllership agreements with those controllers to ensure a distribution of responsibilities for compliance. In essence, these agreements include clauses on the following aspects:
Data subjects may contact ALFI as indicated above (see “ALFI Head Office”) for any questions concerning joint controllerships.
The association may appoint service providers as data processors in order to perform certain tasks on behalf of the association. Examples for types of providers are in the IT or the HR sector.
It is possible that personal data has to be transmitted to third parties in the course of the outsourcing process, respecting legal requirements.
The transfer is always based on a legitimate legal ground (see paragraph 2) and respecting the requirements of the GDPR. We perform checks on the third parties we choose for the processing and assess the providers’ compliance with the GDPR.
Data is also being transferred to public authorities and audit firms when required.
Your data may be transferred to countries outside the European Union, e.g. if the type of instruction (or a legal obligation) requires the association to do so. Examples for reasons for a transfer to a third country can be ALFI’s cooperation with a service provider or the organisation of an event. The association complies with the specific data protection requirements concerning data transfers to third countries.
Your information is securely stored.
All data related to the fulfilment of legal obligations will be stored as long as the law requires. The Luxembourg „Code civil” and the „Code de commerce” lay out legal limitation periods with a duration between three and thirty years. Those indications will also be taken into consideration when determining the data retention period.
For those processes where ALFI has a legitimate interest to process and store your data in its central database, you have the right to object to such processing at all times (please refer to section 8).
Personal data that is no longer needed and legally required to be retained is deleted or destructed.
In the context of your rights under the GDPR with regards to the processing of your data you are welcome to contact us using the contact details stated at the beginning of this policy.
The most important rights you have in your relationship with ALFI are outlined in the following. You can find an exhaustive list of your rights and further explanations in Art.15-22 and Art. 77 of the GDPR (link to the regulation).
Right to access (Art. 15 GDPR)
Right to rectification (Art. 16 GDPR)
Right to erasure (Art. 17+19 GDPR)
Right to restriction of processing (Art. 18+19 GDPR)
Right to data portability (Art. 20 GDPR)
Right to object (Art. 21+22 GDPR)
You also have the right to object to the processing of your data if it is based on a legitimate interest assessment of the association (Art. 6 Par. 1f GDPR), if the processing is based on profiling (Art. 4 Par. 4) or public interest (Art. 6 Par. 1e GDPR).
If you object, the processing of your data must be stopped unless ALFI has compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject (you) or for the establishment, exercise or defence of legal claims.
Right to object to data processing for direct marketing purposes (Art. 21 GDPR)
You have the right at all times to object to the processing of your data for direct marketing purposes.
Right to complain (Art. 77 GDPR)
You have the right at all times to lodge a complaint with a data protection authority, such as the CNPD in Luxembourg (link to the website), with regards to the processing of your data.