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Administrative Support Officer (m/f) with an IT background

This function, that cumulates the roles (Secretarial & IT Support & Database Administration) would have to execute the following typical tasks:

Secretarial Support:

  • Assist ALFI in its internal organisation and its daily work:
  • Administrative tasks:
    • Office maintenance
    • Data input
    • Organise meetings
    • Filing
    • Manage shared mailboxes
  • Events assistance:
  • Follow up by e-mail & phone
  • Evaluations, statistics
  • Onsite assistance
  • Manage and execute marketing mailings

IT Support:

  • Assist the IT Manager, ensure his backup and provide basic IT tasks:
    • Helpdesk for staff (basic support, more demanding issues can be outsourced to our IT providers)
    • Testing and evaluating of IT tools and upgrades
    • Updating of our websites and SharePoint platform (via content management systems, no HTML skills required but considered as an advantage)

Database Administration:

  • Administration of existing member database
  • Test new database versions (upgrades and new features)   
  • Software vendor support coordination
  • Create query definitions that allow data to be extracted
  • Improvements, handbook, procedures

Skills:

  • Flexible, dynamic, motivated to learn and to be a team player
  • Education: minimum BAC
  • Good general IT skills
  • 2 years hands-on application and database systems administration skills
  • Good skills in Microsoft Office 2013 (Outlook, Word, Excel, PowerPoint)
  • Good sense of organisation and service orientation
  • Good communication and writing skills
  • Languages: English and French (oral and written fluency)
  • Other languages and experience in a service sector or administration will be considered as an advantage.

The position offers an attractive remuneration package and a balanced working environment. Please send your application and CV by 31 August, 2017 to François Drazdik, ALFI Head of Administration, 12, rue Erasme, L-1468 Luxembourg or by e-mail to info@alfi.lu (Subject line: Application Administrative Support).

Senior Accounting Officer (m/f)

This function, that cumulates the roles (Accounting, Human Ressources & Administration) would have to execute the following typical tasks:

Accounting:

  • Input of accounting documents, general and analytical accounting (BOB50 software)
  • Monthly budget (BOB OLE)
  • Billing via Modullo software
  • Payments via BOB50
  • Monthly and annual VAT returns (Luxembourg & other)
  • Declarations of intra-Community supplies and deliveries

Human Resources & Administration:

  • Management of various HR specific tasks such as the flextime schedule (monthly reporting) / Holidays & Sickness leave  
  • Management of various contracts (external service providers)
  • Declaration to ADEM, INFPC

Skills:

  • Flexible, dynamic, motivated to learn and be a team player
  • Education: minimum BAC
  • Very good accounting skills and some interest in IT  
  • 5 – 7 years hands-on accounting and HR administration skills
  • Good skills in Microsoft tools (Outlook, Word, Excel, PowerPoint)
  • BOB & BOB OLE, Modullo, Multiline, ECDF tool knowledge
  • Good sense of organisation and service orientation
  • Good communication skills
  • Languages: French and Englisch (oral and written fluency) 
  • Other languages and experience in a service sector or administration will be considered as an advantage

The position offers an attractive remuneration package and a balanced working environment. Please send your application and CV by 31 August, 2017 to François Drazdik, ALFI Head of Administration, 12, rue Erasme, L-1468 Luxembourg or by e-mail to info@alfi.lu (Subject line: Application Accounting).

 

Senior Industry Affairs Adviser

ALFI wishes to hire a Senior Industry Affairs Adviser with a view to joining its regulatory team.

You will:

  • Act as the main contact point for subject-matters such as depositary aspects, EMIR, SFTR, derivatives, securities lending
  • Analyse documents issued by national, European and international bodies and prepare ALFI positions
  • Participate and coordinate  the work of the specific technical committees of the Association
  • Assist in preparing and coordinating ALFI’s communication material (newsletters, brochures, guidelines, website...) in collaboration with technical committees and the Association’s communication department
  • Contribute to dedicated members’ events, presentations and speeches to be made by ALFI management
  • Monitor and analyse new initiatives, regulations and legislative changes
  • Represent ALFI in national and international associations, working groups and fora

Skills:

  • Education: University degree in business administration or its equivalent
  • 5-10 years of professional experience in custody/ back-office, fund administration or transfer agency
  • Sound knowledge of operational, legal and regulatory aspects for investment funds
  • Fluent in English and French, German being an advantage
  • Excellent communication and writing skills
  • Team player

This position offers an attractive remuneration package and a balanced working environment.

Please send your application and CV by 28 July 2017 to Marc-André Bechet, ALFI Director Legal & Tax, 12, rue Erasme, L-1468 Luxembourg or by e-mail to info@alfi.lu (Subject line: Application Legal Department).

Updated on 25/07/17  
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